Office Manager

The Office Manager will oversee the administrative and financial activities of Cayuga Strategic Solutions and its affiliate organizations. The position will provide executive assistance to the Executive Director in the areas of scheduling, communication and record keeping.  In addition, the Office Manager will oversee (with direction from the Executive Director) select financial operations of the organizations such as payroll processing, credit card processing, and cash management.  The Office Manager will also organize day-to-day financial activities, such as incoming bills, statements, and check signing to assist a third party bookkeeper. Demonstrating success in this role will be achieved through accuracy and timeliness of performing administrative duties, efficiency in scheduling and supply management, and overall reliability in financial activities.

POSITION REQUIREMENTS:

• Attention to detail is a must
• Ability to be well organized and maintain accurate records
• Strong written and oral communication skills are required for this position
• Ability to manage time and prioritize multiple tasks
• Ability to maintain professional demeanor at all times
• High level of confidentiality required due to both financial and human resource information handling
• Some scheduling flexibility around large events

POSITION QUALIFICATIONS:

Candidates for this position must possess a high school diploma or an associate’s degree. A bachelor’s degree (BS or BA) is preferred but not required. Minimum of 3 years of relevant office experience.  Candidates with experience in bookkeeping and/or office management will receive high priority.

ABOUT CAYUGA STRATEGIC SOLUTIONS:

Cayuga Strategic Solutions (CSS) is a joint venture of the Cayuga Economic Development Agency (CEDA) and Cayuga County Chamber of Commerce. CSS currently has a staff of ten working to engage, educate, and support the Cayuga County business community with the goal of creating a more vibrant business environment that encourages growth and provides a variety of opportunities to all residents and visitors. CSS offers a friendly and flexible work environment, as well as an employee assistance program, professional development opportunities, paid holidays, paid time off, and a 401k match. Located at 2 State Street in downtown Auburn, CSS is centrally located near restaurants, entertainment, and services.

DETAILED POSITION RESPONSIBILITIES:

General Administrative Duties

• Board Assistance
  • Maintain minutes for board of directors, as well as board committees as needed
  • Prepare board and committee schedules when needed
  • Prepare orientation handbooks for incoming board members
• With the Executive Director, schedule and set agendas for monthly staff meetings
• Assist with preparation and staffing of events, as needed
• Corporate Record Management- Maintain corporate records for all affiliate organizations
  • Ensure compliance with Sarbanes – Oxley through implementation of policies and procedures in accordance to laws and recommendations
• Reception
  • Manage the receptionist
  • Sort and distribute incoming mail
• Order office supplies and coordinate inventory management

Finance

• Process all deposits and handle cash management
• Payroll processing in coordination with payroll services
• Communicate and coordinate with bookkeeping and auditing entities

Executive Assistance

• Communication management for Executive Director and staff
• Scheduling
  • Manage the conference room calendar
  • Track/monitor deadlines for organizational contracts, leases, reporting, and other obligations
• Building Management
  • Communicate with office building tenants
  • Identify and schedule service for building related maintenance and repairs
  • Track building information, such as key assignments

Other

• Perform other duties as assigned for the Executive Director

TO APPLY:  Submit your cover letter and resume by e-mail to CEDA.SBDS@gmail.com  The position will remain open until it is filled. Applications will be reviewed as they are received.  Applicants can expect to receive communication regarding the status of their application within ten business days of submission.